Accounts Payable & Receivable Business ...

Accounts Payable & Receivable Business Management Software | Xsis

Supplier: Xsis Business Management Software

Xsis Accounts Payable and Receivable Business Management Software allows your accounts team to customise the software and allows you to capture a broad range of data.

Accounts Payable

Account administration contacts
Assign a default purchase contact for purchase references (e.g. purchase order) where the contact numbers and email address are used
Maintain separate contact details for all of a supplier's contacts
Default delivery address with the option to have many delivery addresses
Central invoicing/statements
Group fields for managing reporting: rep, run;class/group
Payment requirements (EFT, cheque, account details)
Purchase limit in dollars
Days credit terms if different from the default global setting
Stop conditions if different to the default global
Time or materials supplier (if used in timesheet entry)
Security-of-Payments act applies
Global discount profile to use
Individual discount profile to use
Global stock price profile to use
Individual stock price profile to use
Account discount
Settlement discount
Minimum order value
Value below which freight is charged
Value below which a surcharge applies
Foreign currency purchase

Accounts Recievable

Postal address
Street address
Alternate language addresses
Multiple delivery locations
Multiple email addresses
Customise email recipients by form type (order acknowledgement, statement, invoice, certificates, quotes, export documentation etc)
Contact Details

Customer account-contact details (invoice / statement / credit action)

Form preference: print or email
Default sales contact (sales orders and quotes)
Multiple sales contacts

Credit Management

Account types

Credit
Cash sales
COD (cash on delivery)
Prospect (permit quote but not sales order/invoice)
Parent or child account (sell/deliver to many but invoice/statement to one account)
Online followup of outstanding debtors. Credit Management

Credit Limits

Warning
Refusal / Review for increase
Allow sales order entry – deny invoicing
Age balances (eg 60 day balance but balance less than credit limit)
Warning
Refusal
Stop credit
Release stop credit when processing customer payment

Audit trail

Credit history of changes to customer credit limits, stop credit etc with status of account and who changed. Optionally write note with reason for change.

Days credit
Global or custom
From end or month or date of invoice
Allow extended payment terms from sales order
Auto settlement discount calculation

Currency

Default currency (eg AUD, NZD, VND, USD)

Pricing

Inventory price level
Product group discount profile plus customer exceptions
Contract price profile plus customer exceptions
Promotional group profile

Delivery fee

Default amount or
Freight table reference

Quantity breaks

Bonus items or at a special price

Grouping Codes

Rep
Account manager
Delivery run
Industry classification
Area or buying group
Promotional area
Sum-to account: View sales by individual account or by Sum-to (consolidated) account

Other Profile information

Customer grade (eg A1,B2) for filtering
Invoice format if not standard
Domestic or Export invoice format (self-printed invoices)
Do not visit
No promotional emails / literature
Watch for sales performance filtering
Annual potential (Value)
Requires product-based certificates (eg material certificates with metal)

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